Privacy Notice For Applicants

Introduction

Victorian Plumbing (“we” and “us”) are committed to protecting the privacy and security of your personal data.

This privacy notice describes how we collect and use your personal data when you make contact us with us regarding working with us and/or apply for a role with Victorian Plumbing.

This notice applies to all applicants to Victorian Plumbing. It does not form part of any contract of employment or engagement. We may vary, amend, alter, or replace this notice at any time.

Who We Are

Victorian Plumbing Ltd is the data controller of the personal data we process about you. This means that we decide how we hold and use your personal data. We are required by the United Kingdom General Data Protection Regulation (“GDPR”) to notify you of the information contained in this privacy notice.

Our registered address is:

Victorian Plumbing
22 Grimrod Place
Skelmersdale
WN8 9UU

Where you are employed directly by Victorian Plumbing Group plc, it is controller of the personal data we process about you. In this case, Victorian Plumbing Ltd will be the data processor.

The contact details above, and Data Protection details below, remain the same for Victorian Plumbing Group plc controlled data

Data Protection Officer’s Contact Details

Our Data Protection Officer (DPO) is Robert Dowson. He can be contacted via
dataprotection@victorianplumbing.co.uk. Alternatively, you can contact him by post at the above registered address, marking the envelope FAO: Data Protection Officer.

If you have any questions about this privacy notice or how we handle our personal data, please contact the DPO.

Types of Data Collected

Personal data, or personal information, means any information about an individual which identifies them, or from which that individual can be identified. It does not include data where the identity has been removed.

There are also “special categories” of more sensitive personal data which require a higher level of protection.

During the recruitment process we will obtain, store, and use the following personal details about you:

• Contact details such as name, title, gender identity, addresses, telephone numbers, and personal email address
• Date of birth
• Current notice period
• Current salary or wage
• Status Verification (Such as nationality, the right to work in the U.K. documentation)
• Any required days off
• Employment History
• Qualifications and academic history
• Reference details and other information included in a CV or cover letter as part of the application
  process
• Right to Work Documentation
• CCTV footage (should you be interviewed on one of our sites)

In addition to this, we may also collect the following sensitive personal data:

• Any health problems we should be aware of
• Any required days off for health purposes
• Optionally, your race or ethnicity, religious beliefs, sexual orientation, and preferred title.

In some cases, we will collect data about you from third parties, such as employment agencies or former employers when gathering references.

Special Categories of Data

We carry out processing activities using special category data:

• To determine reasonable adjustments to ensure your health and safety when you visit our sites,
  including any reasonable adjustments during the recruitment process

Most commonly, we will process special categories of data when the following applies:

• We must process the data to carry out our legal obligations
• To protect your vital interests where you are physically or legally incapable of giving consent
• We must process data for reasons of substantial public interest
• You have already made the data clearly public.

Failure to Provide Data

Your failure to provide us with data may mean that we are unable to assess your suitability for entering into a contract of employment with you (for example, verifying the details of your application) or complying with the law (for example, health and safety). As such, we may not be able to enter into a contract with you should you fail to provide certain data to us.

Informing us of Changes

It is important that the personal information we hold about you is accurate and correct. Please keep us informed if your personal information changes during your working relationship with us.

This can be done by contacting the Victorian Plumbing employee who is processing your application or by contacting dataprotection@victorianplumbing.co.uk.

Your Rights

Under data protection law, you have the following rights, which we will work to uphold:

• The right to be informed about the data we hold about you and what we do with it
• The right of access to the data we hold about you, including receiving a copy of the data
• The right to correct inaccuracies in the data we hold about you, this is also known as ‘rectification’
• The right to be forgotten in certain circumstances, allowing you to ask us to delete or remove data where there is no good reason for us to continue processing it, this is also known as ‘erasure’
• The right to restrict (i.e., prevent) the processing of the data if you want us to establish its accuracy or the reason for processing it
• The right to transfer the data we hold about you to another party where we use it with consent or for the performance of a contract. This is also known as ‘portability’
• The right to object to the processing of data where we rely on a legitimate interest and there is something in your particular situation which makes you want to object to the processing. You also have this right if we process data for direct marketing purposes
• Right relating to any automated decision-making and profiling of your personal data.